Deal & contract office · Found revenue
The part was under warranty. Did anyone file the claim?
$1,997/mo+ $1,997 one-time setup · Warranty Claim Recovery included · more automations +$500/mo each, never above $4,997/mo total
A tech replaces a failed part, the job closes, and the manufacturer reimbursement simply never appears — because nobody filed inside the window. The windows are short and unforgiving: Lennox's residential warranty requires claims within 45 days of the failure date and expressly denies late ones — and expressly puts the miss on the contractor, not the manufacturer. This module makes sure the claim exists, on time, every time.
What this module does
What shows up in week one.
01
Every replacement on a clock
Each warranty-eligible replacement is logged with its distributor's filing window — 45 days by default, the documented window across major HVAC brands — and its computed deadline.
02
Alarms before the window closes
Unfiled claims within a week of their deadline hit the daily scan. An expired window is money gone for good, so the alarm errs early.
03
Filed → approved → paid, tracked
Claims move through their lifecycle with dates on each step, so the ones a distributor is sitting on are as visible as the ones nobody filed.
04
The recovered-dollars tally
The proof number: reimbursements actually paid, claim by claim — money that used to just never appear.
How it works
When a warranty-eligible part is replaced, it goes on the ledger — from a quick manual entry or a Zapier hook from your job platform. The module computes the filing deadline from the distributor's stated window, alarms as it approaches, and tracks the claim through paid. The monthly report shows recovered dollars against the claims that would previously have gone unfiled.
Integrates with
Compliance + guardrails
Filing windows are set from each distributor's stated policy, not guessed — the 45-day default reflects documented brand policies and is adjustable per claim. We deliberately make no "industry loses $X to unclaimed warranties" claim: no verified statistic exists, so the proof is your own recovered-dollars tally instead.
The price
$1,997/mo + $1,997 one-time setup — Warranty Claim Recovery is your included first automation.
Each additional automation is +$500/mo, and the total never passes $4,997/mo — past that point, everything we run is included. Included with any plan. No long-term contract.
FAQ
Common questions about Warranty Claim Recovery.
Which brands does this work with?
Any manufacturer or distributor with a claims process. The module tracks your deadline and your paperwork trail; the windows are configured from each distributor's stated policy during setup.
Does it file the claim for us?
It makes the claim impossible to forget and tracks it to paid. Filing happens in the distributor's own portal — those are closed systems — as a tracked runbook step with the deadline attached.
The rest of the deal & contract office
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Bank-Change Guard
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Price-Escalation Enforcement
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Regulator Filing Calendar
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Deadlines & Renewals
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Commission Reconciliation
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Proposals & RFPs
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Security Questionnaires
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Bid / No-Bid Qualification
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Marketplace Account Health
Module 15 of 22 in the Morthn operating layer · See all 22