Front office · Spend
Stop paying for people who left — and for contracts you meant to cancel.
$1,997/mo+ $1,997 one-time setup · Zombie Seats & Renewals included · more automations +$500/mo each, never above $4,997/mo total
Two leaks, one watchdog. Every seat still paid for a departed worker is flagged with its monthly dollar figure — computed straight off the same offboarding ledger that shut off their logins. And every auto-renewing vendor contract alarms on the LAST SAFE CANCEL date (renewal minus notice period), while the decision is still yours to make.
What this module does
What shows up in week one.
01
Zombie seats, with dollar figures
The vendor seat map is joined to the worker ledger. The moment someone offboards, every seat they held is flagged — vendor, seat price, and the monthly waste it represents until released.
02
The last safe cancel date
A contract with a 60-day notice window that renews March 1 must be cancelled by December 31 — that is the date that matters, and that is the date that alarms. By the renewal date the decision was made for you.
03
A vendor register you can read
Every vendor with its cost, seat price, renewal date, notice window, and owner — one place, kept current because the offboarding flow touches it automatically.
04
Savings you can verify
Seats released × seat price, month by month, on the report — checkable against the vendor invoice, not a projected-value slide.
How it works
During setup we build the vendor register — each tool, its cost, seat price, renewal date, and cancellation-notice window — and map current seats to workers. From then on it runs itself: departures flag their seats automatically, the daily scan alarms on any seat still paid for a departed worker and on any cancel window closing within a week, and each fix is a tracked task with the saving attached.
Integrates with
Compliance + guardrails
Nothing is cancelled automatically — the module surfaces the decision with the dollar figure and the deadline; a human makes the call. Seat prices we don't have on file show as unknown, never estimated. Renewal alarms fire on the notice deadline, not the renewal date, so the option to cancel is always still open when you hear about it.
The price
$1,997/mo + $1,997 one-time setup — Zombie Seats & Renewals is your included first automation.
Each additional automation is +$500/mo, and the total never passes $4,997/mo — past that point, everything we run is included. Included with any plan. No long-term contract.
FAQ
Common questions about Zombie Seats & Renewals.
How is this different from a SaaS-management tool?
Those tools have to guess who left from directory syncs you have to wire up. This rides the same offboarding ledger that revokes access and recovers equipment — the departure signal is already here, with an approval trail attached.
What about contracts that aren't software?
Any recurring vendor works the same way — insurance, equipment leases, service contracts. If it has a cost, a renewal date, and a notice window, it belongs in the register.
The rest of the business backend
☎
Front Desk
★
Reviews
💲
Payments + AR
◈
Dispatch
↻
Lifecycle
⇲
Document Intake
⧉
Quotes & Estimates
⌾
CRM Hygiene
🔐
Hires & Departures
Module 12 of 22 in the Morthn operating layer · See all 22